1. Attendance

Minutes: Present:  Carol Vallencourt, District No. 1;  Carol Studdard, District No. 2; Charles Van Zant, Jr., District No. 3; Wayne Bolla, District No. 4; and Lisa Graham, District No. 5. Superintendent David Owens was also present for the meeting. 

Superintendent

2. C-1 Minutes of student disciplinary hearings and regular meeting on April 17, 2008

Attachment: Apr1708.pdf
Attachment: Apr1708Disc.pdf (Confidential Item)

Deputy Superintendent

3. C-3 Daily Hours for Teachers and Student - 2008-2009

Attachment: Daily Hours for Teachers and Students - 2008-2009.pdf

4. C-4 Amendment to Student Calendar for 2008-2009

Attachment: Student Calendar for 2008-2009.pdf

5. C-6 Advertise Amendments to CCSB Policy 6GX-10-5.08 Food and Nutrition Services

Attachment: CCSB Policy 5.08 Food-Nutrition Services - Approve to Advertise 05-15-08.pdf

Human Resources

6. C-7 Personnel Consent Agenda

Attachment: May 2008 Personnel Consent Agenda.pdf

7. C-8 Substitute Teacher Handbook

Attachment: Substitute Teacher Handbook.pdf

8. C-9 Renewal of List of Physicians and Medical Facilities authroized to concuct physical examinations and drug tests required for certain groups of employees

Attachment: physicians quotes for 08-09.pdf

Instruction

9. C-10 Title I Supplemental Educational Services Contract

Attachment: SES 08-09 contract final-with changes.pdf

10. C-11 Co-Enrollee list for April 2008

Attachment: Co-Enrollee list for April 2008.pdf (Confidential Item)

11. C-12 Overnight Student Travel

Attachment: BOARD BACKUP-MAY 15, 2008.pdf

12. C-13 Bannerman Learning Center Placements in Lieu of Expulsion and ESE Alternative School Update

13. C-14 2008-2009 Safe & Civil Schools Contract regarding "Foundations"

Attachment: Safe & Civil Schools.pdf

14. C-15 Contract between the School Board of Clay County and Melissa Whitaker, Student Services Aide with Project R.E.A.C.H. pending approval of the Education for Homeless Children and Youth Program Grant for 2008-2009

Attachment: Whitaker M (3).pdf

15. C-16 Continue the Department of Children and Families (DCF) contract to be served by the Multi-agency Network for Severely Emotionally Disturbed Students (SEDNET) Grant for July 1, 2008 to June 30, 2009.

Attachment: Dept Children Families SEDNET 08 09.pdf

16. C-17 Service Agreement between the Schultz Center for Teaching and Leadership and the School District of Clay County for school year 2008-2009

Attachment: Schultz Center Contract.pdf

17. C-18 Addendum to the Contractual Agreement between the School District of Clay County and Challenge Enterprises/Lighthouse Learning Center for remainder of school year 2007-2008

Attachment: 2nd ADDENDUM CHALLENGE LLC 07 08.pdf

18. C-19 Grant proposal

19. C-20 Summative 5-Year ESOL Endorsement Plan

Attachment: 5-Year ESOL Endorsement Renewa.pdf
Attachment: Componenent descriptions for ESOL Practicum I II.pdf

20. C-21 Interagency Agreement between School District of Clay County and Clarke Jacksonville Auditory/Oral Center to serve ESE 3-5 year old PreK students for school year 2008-2009.

Attachment: Clarke School Contract1.pdf

21. C-22 Participate in submitting the multi-district Florida Diagnostic and Learning Resource System (FDLRS) grant with Duval County as the fiscal agent for year July 1, 2008 to August 31, 2009.

Attachment: FDLRS 08-09 clay.pdf

22. C-23 Clay County Public Schools Career and Professional Education Strategic Plan 2008-2013

Attachment: Memo to Sharon Chapman.pdf
Attachment: Strategic Plan - Executive Summary form (4).pdf

Business Affairs

23. C-24 Budget Amendments for the Month of April, 2008

Attachment: impact stmt_ April 2008.pdf
Attachment: General Fund Revenue.pdf
Attachment: General Fund Appropriations.pdf
Attachment: Debt Service Funds.pdf
Attachment: Capital Project Funds.pdf
Attachment: School Food Services.pdf
Attachment: Special Revenue Fund.pdf
Attachment: Internal Service Funds.pdf

24. C-25 Monthly Property Report - April, 2008 - Furniture/Equipment

Attachment: Furniture-Equipment Report-April, 08.pdf

25. C-26 Monthly Property Report - April, 2008 - AV Materials

Attachment: Audiovisual Report-April, 08.pdf

26. C-27 Monthly Property Report - April, 2008 - Software

Attachment: Software Report-April, 08.pdf

27. C-28 Monthly Property Report - April, 2008 - Vehicles

Attachment: Vehicles Report-April, 08.pdf

28. C-29 Deletions of Certain Items Report - May, 2008

Attachment: Monthly Deletion Report-May, 2008.pdf
Attachment: Monthly Deletion Report (Attachments)-May, 2008.pdf

29. C-30 Internal Funds Auditors for the 2007-2008 Fiscal Year

Attachment: internal funds auditors.pdf

30. C-31 Write off NSF Check at Charles E. Bennett Elementary School

31. C-32 Warrants and Vouchers for APRIL, 2008

Attachment: Warrants and Vouchers April, 2008.pdf

32. C-33 Agreement between Clay County School Board and Risk Consulting Services, Inc. to perform the Actuarial Study of our Workers' Compensation, Automobile and General Liability Self-Insurance Claims Fund

Attachment: AS20080506150806171.pdf

33. C-34 Proposed Adult/Guest Price Increases for the 2008-09 School Year

34. C-35 Bids to Be Awarded May 2008

Attachment: 05_15_08 Exceptions to Low Bid 09-BA-98.pdf

35. C-36 Bid Renewal May 2008

36. C-37 Monthly Financial Report for April, 2008

Attachment: MONTHLY FINANCIAL APR, 2008-Sum Cash-1.pdf
Attachment: MONTHLY FINANCIAL APR, 2008-GREV-2.pdf
Attachment: MONTHLY FINANCIAL APR, 2008-GREXP-3.pdf
Attachment: MONTHLY FINANCIAL APR, 2008-DSREVEXP-7.pdf
Attachment: Capital Projects.pdf
Attachment: Capital Projects By Project.pdf
Attachment: MONTHLY FINANCIAL APR, 2008-CAP PROJ FUNDS.pdf
Attachment: MONTHLY FINANCIAL APR, 2008-FOOD SERVICE-9.pdf
Attachment: MONTHLY FINANCIAL APR, 2008-SPREV42X-8.pdf
Attachment: MONTHLY FINANCIAL APR, 2008-INSUR-10.pdf

Support Services

37. C-38 District required 2007-2008 Casualty Safety, Sanitation and Relocatable Inspection Reports for the School Districts Educational Facilities.

Attachment: 2007-08 SREF REPORT COVER PAGE.pdf
Attachment: AGE, CEB, CHE, DIS & FIE SREF REPORTS.pdf
Attachment: GPE, KHE, LAE, LSE, MRE & MBE SREF REPORTS.pdf
Attachment: PES, ROE, RVE, SBJ, SPCE, TBE, TES, WEC & WES SREF REPORTS.pdf
Attachment: BLC, GCSJHJ, LAJH, LSJH, OPJH & WJH SREF REPORTS.pdf
Attachment: CHS, FHS, KHHS & MHS SREF REPORTS.pdf
Attachment: OPHS & RHS SREF REPORTS.pdf
Attachment: ANCILLARIES SREF REPORT.pdf

38. C-39 Revision to Department of Maintenance Operation and Procedure Manual

Attachment: Maintenance Manual.R3.pdf
Attachment: Maintenance Manual.R3.cleancopy.pdf

39. C-40 Pre-Qualification of Contractors

Attachment: Contractor List 5,16,08.pdf

40. C-41 Change Order #6 (Direct Purchasing) for Shadowlawn Elementary

Attachment: SLE CO 6.pdf

41. C-42 Change Order 3 (Direct Purchasing) for Plantation Oaks Elementary School

Attachment: CO 3, CEB Ph II 5,15,08.pdf

42. C-43 Additive Change Order 6 for Permanent Classroom Replacement at Charles E. Bennett Elementary School (Phase II)

Attachment: CO 6 CEB Ph II 5,15,08.pdf

43. Adoption of all remaining Consent Items

Minutes: Consent Items C-2 and C-5 were moved to Discussion.  Consent Item C-13 was withdrawn.

Motions:
Approve the Consent Items as presented, with the exception of those moved to Discussion or deleted.	- PASS
Vote Results
Motion: Lisa Graham
Second: Carol Vallencourt
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

44. Recognize Music and Poster Winners for Concert on the Green (Joy Myers)

Minutes: The following students were recognized:  Keith Griffis-music winner and Tristan Dollinger-poster winner.  A monetary grant was presented to the Art Department of each student's school. 

45. Performance by Concert on the Green music winner (Keith Griffis playing the French horn)

46. Recognize students with perfect attendance (Superintendent Owens)

Minutes: 

Superintendent Owens recognized students with perfect attendance for grades K-6 (7 years), K-8 (nine years), or K-12 (thirteen years).   See item detail for list of students.

47. Recognize Orange Park Junior High School Academic Math Team (Sharon Chapman)

Minutes: See item detail for list of students.

48. Bruce Hill, Florida Division of Forestry

Minutes: Mr. Hill presented the School District a check in the amount of $49,626.65, which represents  15% of the gross receipts from recreational fees and sale of timber from Jennings and Belmore State Forests. 

49. Kaitlyn Donaghty, Middleburg High School student, to present the FFA Creed (JaneAnne Frulla, FFA Sponsor)

Minutes: Kaitlyn Donaghy, who has won on both the sub-district and district levels of FFA competition, recited the FFA Creed before the School Board.  She will be competing on the state level in June at the FFA State Convention.

50. Presentation of Annual Report of the Clay County Education Foundation

Attachment: CCEF Power Point 04 Rev.BC v2.ppt
Minutes: 

Copy of powerpoint presentation available in item detail.

School Board Members

51. Discussion on Evaluation Instrument for School Board Attorney

Attachment: Current Evaluation Instrument.pdf
Attachment: Proposed Format A.pdf
Attachment: Proposed Format B.pdf

Motions:
Table Item to Reorganization Meeting in November, 2008.	- PASS
Vote Results
Motion: Carol Vallencourt
Second: Charlie VanZant
Wayne Bolla	- Nay
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

Deputy Superintendent

52. C-2 (Van Zant) Amendments to the 2008-2009 Staff Allocations

Attachment: Proposed Changes to Staff Allocations - 2008-2009.pdf
Minutes: Mr. Van Zant pulled the item to discuss staffing allocations at Keystone Heights High School. (not related to the attached amendments)

Motions:
Approve staff allocations as submitted.	- PASS
Vote Results
Motion: Charlie VanZant
Second: Lisa Graham
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

53. Public Hearing - Amendments to CCSB Policy 6GX-10-1.02 Organization of the District School System, E.7 Minutes

Attachment: CCSB Policy 1.02 Organization of District School System - Public Hearing 05-15-08.pdf
Minutes: The public hearing was held with no one present to speak to the item.

Motions:
Approve policy as submitted.	- PASS
Vote Results
Motion: Charlie VanZant
Second: Carol Vallencourt
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

54. Public Hearing - Amendments to CCSB Policy 6GX-10-4.62 Selection of Names for Career Academies, Apprentice Programs and Career Education

Attachment: CCSB Policy 4.62 Selection of Names for Career Acad. - Public Hearing 05-15-08.pdf
Minutes: The public hearing was held with no one present to speak to the item.

Motions:
Approve policy as submitted.	- PASS
Vote Results
Motion: Lisa Graham
Second: Wayne Bolla
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

55. Public Hearing - Adopt CCSB Policy 6GX-10-7.04 Records & E-Mail Retention & Disposal

Attachment: CCSB Policy 7.04 Records-Email Retention & Disposal - Public Hearing 05-15-08.pdf
Minutes: The public hearing was held with no one present to speak to the item.

Motions:
Approve policy as submitted.	- PASS
Vote Results
Motion: Carol Vallencourt
Second: Lisa Graham
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

56. Advertise Amendments to CCSB Policy 6GX-10-2.18 Retirement & Resignations, K. DROP

Attachment: CCSB Policy 2.18 Retirement and Resignations - Approve to Advertise 05-15-08.pdf

Motions:
Approve policy for advertising as submitted.	- PASS
Vote Results
Motion: Lisa Graham
Second: Carol Vallencourt
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

57. C-5 (Bolla) Advertise Amendments to CCSB Policy 6GX-10-2.24 Personnel File & Release of Information

Attachment: CCSB Policy 2.24 Personnel File-Release of Info - Approve to Advertise 05-15-08.pdf
Minutes: Mr. Bolla pulled the item to clarify the policy language pertaining to the inspection of employee files.

Motions:
Approve policy for advertising as submitted.	- PASS
Vote Results
Motion: Wayne Bolla
Second: Lisa Graham
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

Human Resources

58. Human Resources - Special Actions #1

Attachment: Special Actions May 2008.pdf (Confidential Item)

Motions:
Approve the action as presented.	- PASS
Vote Results
Motion: Lisa Graham
Second: Carol Vallencourt
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

59. Human Resources - Special Actions #2

Attachment: Special Actions #2, May 2008.pdf (Confidential Item)

Motions:
Approve the action as presented.	- PASS
Vote Results
Motion: Carol Vallencourt
Second: Lisa Graham
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

Instruction

60. Public Hearing - Amendments to 2008-2009 Elementary & Secondary Code of Student Conduct

Attachment: Secondary Code redlined 2008-09.pdf
Attachment: Secondary Code final 2008-09.pdf
Attachment: Elementary Code redlined 2008-09.pdf
Attachment: Elementary Code final 2008-09.pdf
Minutes: The public hearing was held with no one present to speak to the item.

Motions:
Approve the Amendments to 2008-2009 Elementary & Secondary Code of Student Conduct as submitted.	- PASS
Vote Results
Motion: Lisa Graham
Second: Carol Vallencourt
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

61. District Technology Plan and Financial Model

Business Affairs

62. Legislative Review and Effects on 2008-09 Budget

Minutes: 

(Note for the record:  This item was moved to the end of the Discussion Agenda.)

Dr. Copeland reviewed the effects of the Legislative Session on the school district's 2008-09 budget.  Overall, education funding took a huge hit.  The Base Student Allocation in Clay County dropped by $108.00 and the Per Pupil Funding decreased by $143.38.  Dr. Copeland discussed the effects on the rolled back rate.  The total capital loss is approximately $44.5 million.  It was also noted there may be additional cuts to education budgets after the November election. 

Mr. Elliott reported that PECO revenue was reduced dramatically from $13 million to $4.3 million, and class size reduction revenue was reduced from $31.5 million to 0.  High priority projects planned for the school district in 2008-09 have been re-evaluated, and a $7.7 million deficiency exists.  Mr. Elliott discussed the need for a certificate of participation in the amount of $11.1 million to meet these deficiencies and to fund the new OakLeaf High School.

Support Services

63. Interlocal Agreement for Coordinated Planning, Public Educational Facility Siting and Review. Receive for information School Concurrency Ordinance in Clay County and other supporting documents

Attachment: Clay ILA April 2008 - Clean Copy.pdf
Attachment: CIE Apr 08.pdf
Attachment: IGC Apr 08.pdf
Attachment: PSFE GOPs 4,08.pdf
Attachment: School CM Ordinance - Clean.pdf

Motions:
Approve the Interlocal Agreement.	- PASS
Vote Results
Motion: Carol Vallencourt
Second: Charlie VanZant
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

64. Updated Educational Impact Fee Technical Report and Resolution to the Board of County Commissioners

Attachment: EducationalImpactFeeResolutionMay15.pdf
Minutes: The following individuals spoke to this item:  Bill Garrison, John Cogdill, Kirk Wendland, Paul Witt, Corey Deal, James Granger, Jr. 

Motions:
Motion to schedule a Workshop within 30 days and postpone the Item to the July 17, 2008 board meeting.	- PASS
Vote Results
Motion: Wayne Bolla
Second: Charlie VanZant
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

65. Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications for Middleburg District Ancillary Facility

Minutes: 

Motions:
Approve the Plans and Specifications.	- PASS
Vote Results
Motion: Charlie VanZant
Second: Lisa Graham
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

66. Ken Carter

Minutes: Mr. Carter spoke on behalf of CESPA regarding the IBC Model.